To assist organisers with event planning PESAG have prepared Guidance for Organisers on Public Event Safety that you are recommended to read and then complete and return the Event Application Form.
Guidance for Organisers - pdf document
If you are organising a sporting event taking place on a highway the Home Office have published the "Good Practice Safety Guide for small and sporting events taking place on the highway, roads and public places" - (pdf document) that you will find particularly useful.
An organiser may complete and return an Event Application form or the Traffic Management Information form online if that is convenient. Alternatively the forms are available below to print off as a hard copy.
The PESAG Guidance gives general advice regarding the safety considerations when arranging any type of event. Because we expect an organiser to complete and retain a written risk assessment for future reference a template risk assessment form, and details on how to complete it can be accessed here: Risk Assesment form - pdf document to copy or print. To help you through this progress here are some examples of hazards - pdf document and possible harm with possible solutions.
For many types of event there is a great deal of organising involved and the SAG asks for six months notice of events likely to attract more than 500 people. Three months notice is required for events with attendances of less than 500 people.
SPECIAL NOTE: PESAG is not responsible for giving permission to use Council land or granting licenses for events. If any organisation or community group wishes to use any park or open space that is managed by the Council they should request permission from the Education and Events Officer, The Clock Tower Lodge, South Park DL1 5TG Phone - 01325 383099 email - eventsandeducationofficer@darlington.gov.uk
Where a licence is required an application must be submitted separately to the licensing authority licensing@darlington.gov.uk.
Some types of event will require you to attend one of the SAG meetings to discuss your proposals. Other smaller events may not require your attendance.
Printed template Forms and checklists that are available to help include:
Event Application Form - pdf document
Accident report form - pdf document
PESAG attendance form - pdf document
Risk Assesment form - pdf document
Safety Checklists– before, during and after the event - pdf document
Traffic Management Information form - pdf document
If you wish to receive a printed copy of Guidance and Tips for Organisers on Public Event Safety, an Event Application Form or need further information please telephone: 01325 388502 . You can alternatively fax to 01325 388555; write to Public Protection Division, 11 Houndgate, Darlington DL1 5RF; or, send an email to publicprotection@darlington.gov.uk
The regulators have signed a Joint Enforcement Protocol - pdf document
