Young People's Engagement & Youth Justice Service (YPE&JS) privacy notice
Who do you keep information about?
We keep information about children and young people, their parents and carers and victims in the LA area who are subject to out of court disposal, statutory court orders or receiving support.
Why do you keep information about me?
The Youth Offending team uses your personal information so that it can provide youth justice services and prevent offending.
In order to deliver those services, we process personal data because we have a legal obligation to do so or because it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.
We process your special category personal data on the basis it is necessary for reasons of substantial public interest on the basis of domestic law which is proportionate to the aim pursued and which contains appropriate safeguards.
The legal gateways we are relying on are contained in the following legislation:
Section 38 (1, 2) identifies the statutory partners and places upon them a duty to co-operate. Under Section 325 of the Criminal Justice Act 2003, YOTs are one of the named ‘duty to co-operate’ bodies within MAPPA. Under Section 10 and 11 of the Children Act 2004, YOTs have a duty to cooperate with children’s services in making arrangements to improve the well-being of and safeguard and promote the welfare of children in the local authority’s area. Meet levels of service set out in the Code of Practice for Victims of Crime (2005). Responsibilities placed on YOS to safeguard and protect children in the community and in custody under Section 11 of the Children Act 2004. Duties under Legal Aid, Sentencing and Punishment of Offenders Act 2012. Sentencing Act 2020.
Who can see my information?
Staff in the YPE&JS, Children's Initial Advice at the Front Door (CIAT), Business Support, the Seconded Probation Officer, the Seconded Police Officer, and the Seconded Health Officer have access to your personal data. Sometimes we may also need to share that information with Health Services, Education, Police, National Probation Service, other local authorities, voluntary and community organisations and any other organisation involved in your care.
We also share information with Government Departments and regulatory bodies where we are required to do so, including the Youth Justice Board, His Majesty’s Inspectorate of Probation and Ofsted.
How do you store the information you keep about me?
Information is stored securely in the cloud. Some information may also be held temporarily in a paper format.
How long do you keep information about me?
How long we keep information about you depends on the nature of the offence committed. Either 25 years from D.O.B. or 10 years from last contact or the end of sentence for more serious crimes.
How did the Council get my personal data?
As well as the information you provide, we also get information from other teams within the Council’s Children’s Social Care Service and partner agencies including other Local Authorities, the Police, National Probation Services, Courts, school and health services.
What sort of information do you keep?
We may use the following information about you to make sure that we provide you with the right service, advice or support.
This may include some of the following categories of information:
1. Personal data:
- name
- identification number
- location data
- photographs and videos
One or more factors specific to:
- physical
- physiological
- genetic
- mental
- economic
- cultural
- social identity
We may also process some special categories of personal data, these may include:
- racial or ethnic origin
- political opinions
- religious or philosophical beliefs
- data concerning health
- sex life or sexual orientation