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Planning policy

Who do you keep information about?

We keep information about people who contact us, either directly or through a consultation process, about Planning Policy. We also keep information about specific consultation bodies who we are required to consult under the Town and Country Planning (Local Planning) (England) Regulations 2012.

Why do you keep information about me?

We process your personal information to help us to decide on how and when we should contact you about Planning Policy matters, and consultation. We are relying on article 6 1. (c) of UK GDPR to process your personal data i.e. processing is necessary for compliance with a legal obligation to which the controller is subject and article 6 1. (e) processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller and article.

We are relying on article 9 2. (g) of UK GDPR to process you special categories of personal data i.e. processing is necessary for reasons of substantial public interest, on the basis of domestic law which shall be proportionate to the aim pursued, respect the essence of the right to data protection and provide for suitable and specific measures to safeguard the fundamental rights and the interests of the data subject domestic law.

The legislation underpinning our public task function is Planning Act 2008, Planning and Compulsory Purchase Act 2004, Town and Country Planning (Local Planning) (England) Regulations Act 2012 and other relevant legislation.

Who can see my information?

Staff from a small number of different parts of the Council see the information you provide if they need it to assist with planning policy preparation. The Council may also share your details to statutory bodies if it is deemed necessary for the purposes of planning policy matters.

How do you store the information you keep about me?

We store your information within a password protected database, and if you have registered online your details will automatically go into this database. We sometimes have information in paper files too. In relation to the Local Plan examination hearings these will take place virtually via Microsoft Teams.

How long do you keep information about me?

We keep your information for up to ten tears after you register on our database, or until you ask us to remove it. If you ask us to remove your information, we will delete your information from our database and you will stop getting correspondence from us. However your details may still be available to view on correspondence that you have sent to us which we may be required to retain by law. We destroy your information safely when we no longer need it.

What sort of information do you keep?

We may use the following information about you to make sure that we provide you with the right service, advice or support.

Personal data

  • Name
  • Identification number
  • Location data i.e. address
  • Email address
  • Phone number
  • Any other personal data included in any document or verbal representations made or submitted by individuals making representations on the Disclosing Party’s local plan, including those contained in any documents and background papers.

Special categories of Personal Data

Any special category personal data included in any document or verbal representations made or submitted by individuals making representations on the Disclosing Party’s local plan, including those contained in any documents and background papers.

Who can see my information outside the Council?

We will make your name available to view outside the Council, when we publish summary documents after a consultation. For Planning Examination purposes we will need to provide all of your information to the Planning Inspectorate.