Registering a death

Where can I register a death?

A death must be registered in the Registration District where the death took place.

If it is not convenient for you to attend the Register Office in the district where the death took place details of the death may be given at any Register Office in England or Wales.  The registration officer in the district where the death details were taken will forward the information to the district where the death occurred.

When the registration officer of the district where the death occurred receives the details they will register the death and forward the necessary documentation to you.

If you register in this way you will not receive any documents for the funeral director or any death certificates until the death has been registered in the district where it took place.

Please contact the office you intend to visit as soon as possible as the registrar will require information from the doctor or coroner before and details can be taken.

Who can register a death?

In order of preference the following people are qualified to register a death:

  • a relative of the deceased present at the death
  • a relative of the deceased in attendance during the last illness.
  • a relative of the deceased residing or being in the district where the death occurred.
  • a person present at the death.
  • the occupier if he knew of the happening of the death.
  • any inmate if he knew of the happening of the death.
  • the person causing the disposal of the body

What information do I need?

Please bring the following documents with you:

  • medical certificate of cause of death from the doctor or notification from the coroner
  • if available, the deceased's birth certificate
  • if available, information relating to any pensions, benefits or allowance received by the deceased
  • if available, the deceased's N.H.S. medical card

Information you will need

  • the date and place of death
  • the full names and surname of the deceased
  • maiden surname if applicable
  • the date and place of birth of the deceased
  • the occupation and address of the deceased
  • if the person who has died was a married lady or a widow the full names and occupation of her husband
  • your name and address
  • if the deceased was still married the date of birth of their widow/widower

If would like to use tell us once, please also bring the deceased's National Insurance Number, driving licence and passport if you are able to.

How much does it cost to register a death?

The death registration is free of charge.

The registrar will give you a document for the funeral director which will allow you to make arrangements for the burial or cremation.  You will also be given a certificate for social security purposes.  Any death certificates you wish to purchase will cost £4.00 each at the time of registration.  Further copies can be purchased after that date. 

Fees

The registration

Registering a death must be done in person - it cannot be done by email or over the phone.

The registrar will see you in a private room and the information you give will be entered firstly onto the computer, and then once you are happy with the content, the details will be copied into the death register.

Before signing the register you will be asked to check that the information you have given has been entered accurately.

Appointment system

Please note that an appointment system is in operation for all birth, death and notice of marriage/civil partnership registrations. Contact the Register Office on 01325 406400 to make an appointment.

Tell us once

Tell us once is an optional service you can use when you register a death.

Once the death has been registered we will share information about the death with various Government agencies including the Department for Work and Pensions, Benefits and HM Revenues and Customs. This means you do not have to send a death certificate to each organisation.

You can either do this at the appointment, or over the telephone once the death has been registered - please call the Department for Work and Pensions on 0800 0857308.

If you are the next of kin, your entitlement to benefits may change.

All information you provide will be treated securely and confidentially.

For more information please contact us on registeroffice@darlington.gov.uk or 01325 406 400.