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Dolphin centre and Eastbourne sports complex privacy notice

Who do you keep information about?

  • We keep information about adults and children who hire the facilities, book tickets for events or take out memberships; and
  • Anyone referred under the Health Referral Scheme (including Cancer Prehabilitation Service)

Why do you keep information about me?

We use information about you to provide you with a gym membership, manage any concerns around an individual’s health, hire facilities and book tickets for event.  The UK GDPR condition we are relying on to process your personal data for these purposes is, processing is necessary for the performance of a contract with the data subject or to take steps to enter into a contract.  In relation to your special category personal data the UK GDPR condition we are relying on is processing is necessary for reasons of substantial public interest on the basis of domestic law.

We also use your information to provide exercise on prescription and update the NHS on your progress.  The UK GDPR condition we are relying on to process your personal data for this purpose is, processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.  In relation to your special category personal data the UK GDPR condition we are relying on is, processing is necessary for the purposes of the provision of health treatment.   

The legal gateway for this processing is contained in section 2B of the NHS Act 2006 - National Health Service Act 2006 (legislation.gov.uk) [external link]

Who can see my information?

  • For facilities hire, booking tickets for events and memberships access is restricted to Reception, Finance Team, Bookings Team, Gym Staff and Management Team.
  • For Health Referral Scheme access is restricted to Team Development and Compliance Manager and Dolphin Centre Admin staff. 

How do you store the information you keep about me?

Some information is held in a paper format which is stored in lockable filing cabinets. Electronic information is held on the Council’s secure server.

How long do you keep information about me?

We keep your information for a period of two years from the point you stop using the facilities.  This information is destroyed securely when we no longer need it.

What sort of information do you keep?

We may use the following information about you to make sure that we provide you with the right service, advice or support.  We will only use the minimum amount of information necessary to do so and will take every reasonable step to ensure the information is accurate. 

Dolphin centre and Eastbourne sports complex

Personal data:

  • Name
  • Identification number
  • Location data
  • Online identifier
  • One or more factors specific to the physical identity of a natural person
  • One or more factors specific to the genetic identity of a person or to the economic identity of a person
  • One or more factors specific to the cultural identity of a person

Special categories of personal data:

  • Genetic data
  • Data concerning health

Health Referral Scheme

Personal data:

  • Name
  • Gender
  • Identification number
  • Address
  • Date of birth
  • Age
  • Contact details
  • Preferred method of contact

Special categories of personal data:
Referring practitioner details and other medical information to include:

  • Cancer types 
  • Comorbidities
  • Risk factors
  • Height
  • Weight and BMI
  • BORG scale
  • 1 Min Sit to Stand
  • Grip Strength (patient to select preferred hand and same hand to be used throughout)
  • GAD7 Team will refer patient on for further support 
  • PHQ9 Team will refer patient on for further support
  • EQ5D-5L (give out to patient to fill out during appointment)
  • Details of onward referrals

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