Procurement

Procure to pay process - submitting invoices

Please can all suppliers who submit invoices to the Council read the supplier letter [pdf document]. This is to ensure your invoices are paid on time.

This does not apply for social care placements.

The Supplier Incentive Programme (SIP)

The Supplier Incentive Programme (SIP) is an early payment programme designed to give suppliers the opportunity to be paid earlier than their contracted terms. This initiative also aims to enhance the council’s payment processes.

Open - E Tendering system

E-Procurement is the process of sending and receiving quotes and tenders using online procurement platforms. E-Tendering has a huge effect to the procurement process as it offers improved visibility and compliance.

See our E-procurement page for more information and how to register

The Procurement Act 2023

Procurement legislation changed on the 24^th February 2025, from the Public Contracts Regulations 2015 to The Procurement Act 2023. Further details on the changes can be found on The Procurement Act 2023 page.

Provision of Personal Care and Support to Tenants of Extra Care Housing

Provision of Personal Care and Support to Tenants of Extra Care Housing [external link]

Direct Payment Support Service

Direct payment support service [external link]

NEPO219 Building Materials - Dynamic Purchasing System

NEPO219 Building Materials - Dynamic Purchasing System details [external link]

Dynamic Purchasing System (DPS) for Home to School, Special Educational Needs and Vulnerable Adult Passenger Transport Service

PB2023-01219 Dynamic Purchasing System (DPS) for Home to School, Special Educational Needs and Vulnerable Adult Passenger Transport Services [external link]

NEPO512 Translation and Interpretation Services - Dynamic Purchasing System

NEPO512 Translation and Interpretation Services - Dynamic Purchasing System details [external link]

NEPO514 Pseudo Dynamic Purchasing System for External Training Provision

NEPO514 Pseudo Dynamic Purchasing System for External Training Provision details [external link]

P2019/1868/NE - Dynamic Purchasing System for the Appointment of Contractors for Packages of Works

P2019/1868/NE - Dynamic Purchasing System for the Appointment of Contractors for Packages of Works details [external link]

NEPO209 Highway Infrastructure Surveys

NEPO209 Highway Infrastructure Surveys [external link]

Pre-Market Engagement - Supply, Delivery and Stock Management of Materials for Services across the Council

Pre-Market Engagement - Supply, Delivery and Stock Management of Materials for Services across the Council [external link] - Deadline for submissions 12.00 noon on 31st July 2026

Darlington Borough Council Procurement Strategy [pdf document]

Contracts Register and Central Digital Platform/Find a Tender Service

Details of awarded contracts over the value of £30k are available on Central Digital Platform (CDP) / Find a Tender Services (FTS) [external link] and the Council’s Contracts Register [external link].

The registers contain brief details about each contract including:

current contractor/provider,
start/end dates,
approximate value per year and,
the procurement officer responsible for the contract.

Useful links

Regional Supplier Resources
Adults Social Care Market Position Statement [external link], developed with Hartlepool, Middlesbrough and Redcar Councils.
Invest in Darlington [external link]

Council’s terms and conditions for contracts

Read our standard terms and conditions for contracts for good and services.