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Allotments privacy notice

Who do you keep information about?

People applying for an allotment and they are put on the allotment waiting list.

Why do you keep information about me?

The information you give on the application form will be used to contact you when an allotment becomes available to rent and you are at the top of the waiting list.

Who can see my information?

The Council’s allotment officer has access to the data you provide for the council ran sites.  Those applying for a self-managed site the data you provide will be accessed by the self-managed committee member who deals with letting allotments.

How do you store the information you keep about me?

Your information is stored electronically and in a locked cabinet.

Is my information transferred to a third country or international organisation?


How long do you keep information about me?

The information is kept for as long as necessary or if you request to be removed from the allotment waiting list. This information is destroyed securely when we no longer need it. 

Is my information used to make an automated decision about me and/or for profiling purposes?

You do have the right not to be subject to a decision based solely on automated processing.  You can ask for any automated decision made about you to be reviewed by an individual.

How did the Council get my personal data?

In cases where your personal data was obtained from a source other than yourself or your representative, we will inform you of the origin of the information within 1 month, unless that information is being used to contact you, in which case, that information should be provided to you at the latest, upon first communication with you.  However, it is not necessary to provide that information in cases where you already possess the information, where recording or disclosure is expressly laid down in law or where provision of the information proves impossible or would involve disproportionate effort. 

What sort of information do you keep?

We may use the following information about you to make sure that we provide you with the right service, advice or support.  We will only use the minimum amount of information necessary to do so and will take every reasonable step to ensure the information is accurate.

Personal data:

  • Name
  • Location data
  • Online identifier

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