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School admissions privacy notice

Who do you keep information about?

Statutory school aged children whose parent / guardians are applying for a school place.

Why do you keep information about me?

Darlington Local Authority has a statutory duty to co-ordinate the process for admissions at the normal point of entry and must collect information about a child which is pertinent to the application process, so that each school a parent/guardian has stated a preference for can apply its over-subscription criteria. The statutory basis under which Admissions Authorities work can be found on the GOV.UK website.

Who can see my information?

We share information with other admission authorities in Darlington (schools) and admission teams in other Local Authority areas where a parent has expressed a preference for a school situated outside of the Borough.

How do you store the information you keep about me?

The application information provided is stored electronically on a computerized system or stored securely if paper based.

How long do you keep information about me?

Whilst the child is of statutory school age and is a resident of Darlington. This information is destroyed securely when we no longer need it. 

Is my information used to make an automated decision about me and/or for profiling purposes?

You do have the right not to be subject to a decision based solely on automated processing. You can ask for any automated decision made about you to be reviewed by an individual.

How did the Council get my personal data?

In cases where your personal data was obtained from a source other than yourself or your representative, we will inform you of the origin of the information within 1 month, unless that information is being used to contact you, in which case, that information should be provided to you at the latest, upon first communication with you. However, it is not necessary to provide that information in cases where you already possess the information, where recording or disclosure is expressly laid down in law or where provision of the information proves impossible or would involve disproportionate effort. 

What sort of information do you keep?

We may use the following information about you to make sure that we provide you with the right service, advice or support. We will only use the minimum amount of information necessary to do so and will take every reasonable step to ensure the information is accurate. 

Personal data:

  • Name
  • Identification number
  • Location data

Special categories of personal data:

  • Religious or philosophical beliefs
  • Data concerning health

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