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Post 16 participation privacy notice

Who do you keep information about?

We keep information about individuals of academic age year 12 and 13 and young people with an active Education Health and Care plan up to the age of 25 years.

Why do you keep information about me?

To enable to local authority to meet its statutory duty to promote the effective participation in education, training or employment of 16 and 17 year olds and young people with an active Education Health and Care plan up to the age of 25 years under Section 10 of the Education and Skills act 2008.

The GDPR condition we are relying on top process your personal data is, ‘Processing is necessary for compliance with a legal obligation’.

The GDPR condition we are relying upon to process your special categories of personal data is, ‘Processing is necessary for reasons of substantial public interest on the basis of Union or Member State law which is proportionate to the aim pursued and which contains appropriate safeguards.’

Who can see my information?

The information can only be accessed by Early Help Service. The Local Authority is under a statutory obligation to report statistic on participation to the Department for Education.

How do you store the information you keep about me?

The information in held on the local authorities CCIS system.

Is my information transferred to a third country or international organisation?


How long do you keep information about me?

Information on the CCIS system is retained for 5 years. This information is destroyed securely when we no longer need it.

Is my information used to make an automated decision about me and/or for profiling purposes?


How did the Council get my personal data?

School and further education institutions are under a statutory requirement to provide information on students in their establishments to the local authority as well as in-year starters and leavers. If a young person is not participating in education or training case workers will determine the destination of that young person directly with the young person.

What sort of information do you keep?

We may use the following information about you to make sure that we provide you with the right service, advice or support. 

Delete those which do not apply from the lists below. The categories of data you process have already been identified in your service’s Information Asset Register.

Personal data:

  • Name
  • Identification number
  • Location data
  • Online identifier
  • One or more factors specific to the:-
    • physical
    • physiological
    • genetic
    • mental
    • economic
    • cultural
    • social identity of that natural person.

Special categories of personal data:

  • Racial or ethnic origin
  • Data concerning health

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