Railway museum

Who do you keep information about?

We keep information about members of the public who have purchased annual passes for the museum as well as those who have donated artifacts.  We also record CCTV images of people who visit the museum site.

Why do you keep information about me?

We use the information about members of the public who have purchased annual passes for the museum for the purposes of administrating the pass.  This is because we have an obligation under contract to do so.

If you have donated an artifact to the museum, we are processing your personal data because you have consented to us doing so.

We keep CCTV images to ensure the safety and security of people and the museum itself.  The lawful basis on which we are processing this information is:

Personal Data:

Public Task and Legitimate Interest.

Special Categories of Personal data:

Reasons of substantial public interest on the basis of Union or Member State law.

Who can see my information?

Access is restricted to members of staff working within the museum and CCTV staff who work in Darlington Borough Council’s CCTV Control Room.

How do you store the information you keep about me?

Information is stored on the Council’s secure network and on a database. Paper documentation is stored in a lockable cabinet.

CCTV images are recorded on DVR files and DVDs on a secure CCTV locked system which is standalone and not connected to any internal or external network.

How long do you keep information about me?

Information used for the purposes of administrating the pass is kept for a period of 3 years. Financial Information is kept for 7 years.  We keep information about artifact donors for the duration of the donation.  This information is destroyed securely when we no longer need it.

CCTV images are held for 30 days for non-requested footage, or 30 days from time of any footage requested and secured.  CCTV database information is held for 3 years.  There may be times we are required to hold information for longer in the case of defending a legal claim or where technical reasons we are unable to dispose of your information in accordance with the time scale set.

How did the Council get my personal data?

The information we use is information which you have provided us with.  In relation to CCTV data is captured via CCTV Cameras feeding live video images into the CCTV control room.

What sort of information do you keep?

We may use the following information about you to make sure that we provide you with the right service, advice or support.  We will only use the minimum amount of information necessary to do so and will take every reasonable step to ensure the information is accurate.

Personal data:

  • Name
  • Location data
  • One or more factors specific to the physical identity of a natural person
  • One or more factors specific to the cultural identity of a person
  • One or more factors specific to the social identity of a person
  • One or more factors specific to the economic identity of that natural person.

Special Categories of personal data:

  • Racial or ethnic origin
  • Political Opinions
  • Religious or philosophical beliefs
  • Data concerning health
  • Data concerning a natural person’s sex life or sexual orientation