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Environmental Health privacy notice

Who do you keep information about?

We keep information about owners and occupiers of residential and commercial premises in the Borough. We also keep details of individuals reporting concerns about food hygiene and allergy related incidents.

Why do you keep information about me?

We process personal data because it is necessary as we have a legal obligation to carry out inspections, investigations and take enforcement action on a broad range of environmental matters. It is also necessary for us to process personal data to perform tasks which are carried out;

  • as part of our statutory duties
  • in the public interest
  • to exercise official authority vested in us.

Who can see my information?

Your personal information will be treated as confidential and access is restricted to officers within Environmental Health.

The Council may share information with other Sections of the Council or external bodies where permitted to do so by law.

How do you store the information you keep about me?

Information is held in a database, on the Council’s secure network and in some cases we have paper records.

How long do you keep information about me?

Information is retained in most cases for a period of 7 years and is destroyed securely when we no longer need it.

How did the Council get my personal data?

In addition to the information individuals provide themselves, we may also receive information from a number of other agencies such as;

  • Health and Safety Executive
  • Environment Agency
  • Public Health England
  • Food Standards Agency
  • HMRC
  • DWP
  • Border Force
  • Police
  • National Crime Agency
  • other local authorities
  • voluntary organisations such as CAB and Disc
  • members of the public.

What sort of information do you keep?

We may use the following information about you to make sure that we provide you with the right service, advice or support.  We will only use the minimum amount of information necessary to do so and will take every reasonable step to ensure the information is accurate. 

Personal data:

  • Name
  • Identification number
  • Location data
  • One or more factors specific to the:-
    • physical
    • mental
    • economic
    • cultural
    • social identity of that natural person.

Special categories of personal data:

  • Racial or ethnic origin
  • Data concerning health
  • Data concerning a natural person’s sex life or sexual orientation.


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