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Business rates privacy notice

Who do you keep information about?

We keep information about occupiers/tenants/owners of business premises in Darlington

Why do you keep information about me?

We are allowed to ask for information because the Council has a statutory duty to administer and collect Business Rates. Processing is necessary for compliance with an obligation under Section 43 and 45 of the Local Government Finance Act 1988.

If we believe that information provided is inaccurate, we will use this information to consider whether to take formal action such as prosecution or civil recovery.

Who can see my information?

System access is restricted to officers in Revenues and Benefits, and Economic Growth.

Information can be shared with other Council Departments where it is permitted by law.

We may also share your information with other organisations if we are required, or able, to do so by law, for example the Police and other Local Authorities.

How do you store the information you keep about me?

We store the information securely on the Council’s Network System. Some information may be held in a paper format.

How long do you keep information about me?

The retention period is 7 years from the last action. This information is destroyed securely when we no longer need it.

Is my information used to make an automated decision about me and/or for profiling purposes?


How did the Council get my personal data? Data Subject, Agents, Rating Agents, and Landlords.

As well as the information you provide, we may also get information from Landlords and Letting Agents and Rating Agents. In cases where your personal data was obtained from a source other than yourself or your representative, we will inform you of the origin of the information within 1 month, unless that information is being used to contact you, in which case, that information should be provided to you at the latest, upon first communication with you. However, we are not required to provide that information in cases where you already possess the information, where recording or disclosure is expressly laid down in law or where provision of the information proves impossible or would involve disproportionate effort.

What sort of information do you keep?

We may use the following information about you to make sure that we provide you with the right service, advice or support. We will only use the minimum amount of information necessary to do so and will take every reasonable step to ensure the information is accurate. 

Personal data:


  • Name
  • Identification number
  • Location data
  • One or more factors specific to the:-
    • economic identity of that natural person.

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