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Communications including images privacy notice

Who do you keep information about?

We may keep information about any individual who comes into contact with the Council.

Why do you keep information about me?

We keep information to enable the Council to deal with media enquiries, run social media accounts and run promotional and marketing campaigns. The lawful basis we are relying upon to process this personal information is:

Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller.

The lawful basis we are relying upon to process special category data for this purpose is:

Processing is necessary for reasons of substantial public interest on the basis of Union or Member State law which is proportionate to the aim pursued and which contains appropriate safeguards.

This information is used in accordance with the provisions of section 142 of the Local Government Act 1972.

N.B. If you are attending an event and have any concerns about your picture being used please speak to the photographer or contact the Data Protection Officer.

Who can see my information?

We may share your information with the press, general public, partners including other statutory public bodies.

How do you store the information you keep about me?

We hold this information securely on our computer systems.

How long do you keep information about me?

This information is destroyed securely when we no longer need after three years.

How did the Council get my personal data?

We may obtain your information from the press or a stock image. In cases where your personal data was obtained from a source other than yourself or your representative, we will inform you of the origin of the information within 1 month, unless that information is being used to contact you, in which case, that information should be provided to you at the latest, upon first communication with you. However, it is not necessary to provide that information in cases where you already possess the information, where recording or disclosure is expressly laid down in law or where provision of the information proves impossible or would involve disproportionate effort.

What sort of information do you keep?

We may use the following information about you. We will only use the minimum amount of information necessary to do so and will take every reasonable step to ensure the information is accurate. 

Personal data:

  • Name
  • Identification number
  • Location data

One or more factors specific to the:

  • physical
  • physiological
  • economic
  • cultural
  • social identity of that natural person.

Special categories of personal data:

  • Racial or ethnic origin
  • Political opinions
  • Religious or philosophical beliefs
  • Trade union membership
  • Data concerning health
  • Data concerning a natural person’s sex life or sexual orientation.

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