Financial services – petty cash

Who do you keep information about?

We keep information about service clients.

Why do you keep information about me?

Allows the council to manage its financial affairs and processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller. Personal data used to process petty cash payments for Adults and Children supported by the LA in accordance with the Care Act 2014 and the Children's Act 1989.

Who can see my information?

Access is restricted to finance staff.

How do you store the information you keep about me?

The information is stored in various locations and formats as detailed below;

  1. Agresso entries
  2. Liquid Logic entries
  3. Excel Spreadsheets
  4. Paper copies

Is my information transferred to a third country or international organisation?

No

How long do you keep information about me?

6 years. This information is destroyed securely when we no longer need it.

Is my information used to make an automated decision about me and/or for profiling purposes?

No. You do have the right not to be subject to a decision based solely on automated processing. You can ask for any automated decision made about you to be reviewed by an individual.

How did the Council get my personal data?

In cases where your personal data was obtained from a source other than yourself or your representative, we will inform you of the origin of the information within 1 month, unless that information is being used to contact you, in which case, that information should be provided to you at the latest, upon first communication with you. However, it is not necessary to provide that information in cases where you already possess the information, where recording or disclosure is expressly laid down in law or where provision of the information proves impossible or would involve disproportionate effort. 

What sort of information do you keep?

We may use the following information about you to make sure that we provide you with the right service, advice or support. 

Personal data:

  • Name
  • Identification number
  • Location data
  • One or more factors specific to the:-
    • physical
    • economic